National Academy of Public Administration (NAPA) Report on U.S. Government Printing Office (GPO)

The National Academy of Public Administration (NAPA) has recently published a 166-page report on the U.S. Government Printing Office (GPO), prepared for the GPO, the Congressional Research Service (CRS) and the U.S. Congress — please see:

Rebooting the Government Printing Office: Keeping America Informed in the Digital Age (January 2013)

Among other things, the report contains 15 recommendations:

  • Recommendation 1. To enable the federal government to carry out its role of providing information to its citizens, Congress should establish a collaborative interagency process, and designate a lead agency or interagency organization, to develop and implement a government-wide strategy for managing the lifecycle of digital government information.
  • Recommendation 2. To ensure GPO can carry out its mandate of providing permanent public access to government information, GPO should enhance its position and capabilities by offering an expanded set of services on a cost-recovery basis that contribute to the lifecycle management of government information. These services could include content management, metadata creation, authentication, preservation, and cataloging. GPO should develop strategies to encourage executive branch agencies to provide publications to GPO to enable permanent public access.
  • Recommendation 3. To safeguard the historical documents of our democracy for future generations, GPO should work with depository libraries and other library groups to develop a comprehensive plan for preserving the print collection of government documents. This plan should include cataloging, digitizing, and preserving tangible copies of government publications, a timeline for completion, and options for supporting the effort financially, as well as a process for ingesting digitized copies into the Federal Digital System. Congress should appropriate funds for the purpose of cataloging, digitizing, and preserving the government collection.
  • Recommendation 4. To ensure the long-term preservation and access of digital government publications, GPO and Congress should explore alternative funding models for the Federal Digital System in order to ensure a stable and sufficient funding source.
  • Recommendation 5. To preserve the relevance and viability of the Federal Depository Library Program, GPO should continue to collaborate with depository libraries and the broader library community to develop a national strategic plan for the program that gives libraries the flexibility and tools they need to provide permanent public access to government information in the digital age.
  • Recommendation 6. To ensure the Publication and Information Sales Program continues to play a role in information dissemination and is able to recover costs, GPO should continue to aggressively research and expand into new markets.
  • Recommendation 7. To enable further cost reductions, Congress should consider changes in its demand for print. GPO should develop estimates of cost savings that could be realized through potential changes in the requirements for printing the Congressional Record. GPO should quantify the savings that could be realized through such options as printing fewer copies of the Congressional Record or ending the daily start-of-business print requirement while continuing to provide electronic access.
  • Recommendation 8. To continue to realize government-wide benefits, GPO should continue to perform executive branch printing, while further reducing costs and improving customer service.
  • Recommendation 9. To generate additional revenue, GPO should continue to pursue smart card business. To assist GPO in growing this business and to leverage GPO’s smart card expertise for public benefit, Congress should consider whether to
  • Recommendation 10. To effectively integrate and align the agency’s human resource policies, programs, and practices with its strategies for achieving mission success and desired programmatic results, GPO should develop and institutionalize a human capital planning capacity. GPO should make strategic human capital planning a high priority and use multiple strategies to ensure the recruitment, retention, development, and rewarding of a highly motivated and diverse workforce.
  • Recommendation 11. To ensure it is able to continue to plan for and respond to future changes, GPO should continue its transformation by enhancing its strategic planning capabilities, broadening its change management efforts, and continually reviewing customer product and service needs.
  • Recommendation 12. To achieve future organizational and operational cost savings in the Customer Services program, GPO should further consolidate regional office locations, space, and staff and continue to identify and implement best management practices (such as cross training, telework, work sharing arrangements, and increasing managerial spans of control) and available technologies to the greatest extent possible.
  • Recommendation 13. To realize significant potential savings and enhance revenues (as well as improve customer service), GPO should accelerate the development and deployment of a new automated print procurement system.
  • Recommendation 14. To reduce GPO’s facilities footprint while increasing the leasing of unused building space, GPO should continue pursuing incremental lease arrangements.
  • Recommendation 15. To address workforce skills imbalances, GPO should continue to pursue targeted, gradual staffing reductions in specific areas, as well as functional consolidations, when feasible and appropriate.

Cross-posted at Law Library Blog.

U.S. Goverment Printing Office & Library of Congress to Digitize Historic Documents

After receiving approval from the Joint Committee on Printing (JCP) of the U.S. Congress, the U.S. Government Printing Office (GPO) and Library of Congress (LoC) will be working together on a project to digitize certain important legal and legislative documents of the United States. The project will cover public laws and private laws, as well as proposed constitutional amendments passed by Congress, as published in the official U.S. Statutes at Large from 1951-2002. In addition, the GPO and LoC will be digitizing official debates of Congress from the permanent volumes of the Congressional Record from 1873-1998.  These materials will be authenticated and accessible by the public on GPO’s Federal Digital System (FDsys) and the LoC’s THOMAS legislative information system.

Hat tip to ResourceShelf.com.

Cross posted on Law Library Blog.

GPO Study of Regional Depositories — Federal Depository Library Program (FDLP)

The U.S. Government Printing Office (GPO) has posted a new (December 2008/transmitted January 6, 2009) study of its 51 regional library depositories (in 43 states; 33 (62%) of which are academic libraries, 14 (30%) of which are state libraries, and 4 (8%) of which are public libraries) in the Federal Depository Library Program (FDLP), addressing — among other things — organizational, financial and technological conditions and recommending (to the Joint Committee on Printing (JCP), the joint committee of the U.S. House of Representatives and Senate that oversees the GPO):

1. Support continued appropriations for GPO’s initiative to create machine-readable bibliographic records for the tangible collection of pre-1976 depository publications to ensure its completion in a timelier manner.

2. Undertake a more in-depth look at the organizational, financial, and technological issues affecting the FDLP in its entirety, regionals and selectives alike, and analyze the results to develop recommendations for policy and/or statutory revision that will provide for effective operation of the FDLP in the 21st century; and

3. Continue to support GPO’s initiatives to authenticate the Government’s digital information dissemination products.

Hat tip to today’s Law Librarian Blog.

GPO’s Digitization and Preservation Initiatives

The U.S. Government Printing Office (GPO) counts as one of its major goals the digitization of a complete legacy collection of tangible U.S. Government publications to make sure that these materials are available, in the public domain, for permanent public access.

See: GPO’s Digitization and Preservation Initiatives

Hat tip to Law Librarian Blog of yesterday.